Club Constitution

Name of club EVESHAM JUBILEE ANGLING SOCIETY. est. 1897

1. Name

1.1 The name of the Club shall be EVESHAM JUBILEE ANGLING SOCIETY, hereafter referred to as the Club.

2. Membership

2.2 Membership of the Club shall be open to all.

2.3 The Club shall have at least 30 members. All members are required to pay a membership fee for the year. The Chairperson will set a minimum requirement.

3. Aims and Objectives

The aims and objectives of the Club shall be:

3.2 To organise ANGLING FOR PLEASURE AND COMPETITION, PRIMARILY AT THE FISHERY RENTED BY THE CLUB, AND AT OTHER PLACES AS DESIGNATED BY THE MATCH ORGANISER.

3.3 To encourage PARTICIPATION IN ANGLING

3.4 To encourage YOUNG PEOPLE TO PARTICIPATE IN ANGLING

4. Committee

4.1 The Club shall have a committee consisting of at least the following:

  • Chairperson - Co-ordinator
  • Secretary - responsible for correspondence and note taking
  • Treasurer - responsible for financial control
  • Match organiser

4.2 The role of the committee is to manage all aspects of the Club'sadministration. The committee shall not work autonomously. Planning activities, buying equipment and administering other Club matters must satisfy all members.

4.3 The committee may invite persons to attend any of its meetings as a participant without the power to vote.

4.4 Any vacancy within the committee shall be filled from the ordinary membership and agreed by committee.

4.5 Any person who has ceased to become a member of committee shall be eligible for re-election

4.6 No member of the committee, sub committee or any of the ordinary membership shall receive remuneration from the committee in money or monies worth with the exception of out of pocket expenses.

4.7 The committee will meet at least MONTHLY

4.8 The chair shall have the power to call special meetings open to all members and can be held for the purposes of altering the constitution and for considering any matter that should be referred to the members in general. The chair should call a special meeting at the request of not less than two committee members or not less than four ordinary members.

5. Sub-committee

5.1 The committee may appoint sub-committees for special purposes

5.2 When setting up sub committees the Committee shall determine its terms of reference, compositions and powers.

5.3 Sub-committees shall have a co-ordinator and a recorder.

5.4 Sub-committees shall have the power to co-opt additional persons as and when required.

6. Annual General meetings (AGM)

6.1 The committee shall convene AGMs not more than 15 months after the previous AGM

6.2 The committee shall be given not less than 21 days notice in writing of the AGM

6.3 The AGM shall be publicised at least seven days in advance by leaflets and via the website.

6.4 At the AGM the ordinary members shall elect a Committee including a chair, vice chair, secretary, treasurer and minute secretary and any other honorary officers as the committee will decide

6.5 The chair, officers and honorary officers of the committee shall hold office until the conclusion of the AGM

7. Rules of Procedure

7.1 QUORUM: a minimum of five committee members shall form a quorum at committee meetings and a minimum of all committee members and five ordinary members shall form a quorum at AGM

7.2 VOTING: every matter, except where this constitution provides otherwise, shall be determined by a majority of members present and voting. In the case of equal votes the chair of the meeting shall have the casting vote.

7.3 MINUTES: a minute of all meetings including sub-committees shall be kept and formally adopted.

8. Finance

8.1 The financial year shall run from 1st April to 31st March in the following year

8.2 The treasurer shall keep proper accounts of the finances of the committee. All incoming funds shall be lodged without deduction to the committees bank/building society account. All monies raised by or on behalf of the committee shall be applied to further the object of the committee and for no other purpose. All deeds cheques, bills of exchange, etc, relating to the committees bank/building society account shall be signed by any two of the following committee members: chair, secretary, treasurer

8.3 An independent financial examiner elected by the committee shall annually audit the accounts of the committee.

9. Alterations to the constitution

9.1 Any alterations to this constitution shall receive the assent of no less than two-thirds of the members present and voting at an AGM or special meeting. Provided that the secretary has received such notice of any alteration in writing no less than 21 clear days before the meeting at which the alteration is proposed.

10 Discipline and Appeals

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.

10. Dissolution

10.1 The committee may be dissolved by a resolution passed by a majority of members present and voting at a special meeting convened for the purpose.

10.2 Any assets remaining after the settling of any debts and liabilities shall be applied towards charitable bodies within Evesham, which have similar aims to those of the committee. Such charitable bodies to be decided and approved by the aforesaid majority.